Challenging Events Terms and Conditions of Entry
I understand and agree that I participate in the event entirely at my own risk and
that no responsibility whatsoever shall attach to any event sponsors, race directors, or any person involved in the organisation of the event for any injury, accidents, loss or damage suffered by me in, or by reason of the event, however such may be caused. I am healthy and am fit enough to complete this event.
‘Competitor’ means the person who will be competing in the event named on the entry form.
‘Event Organiser’ means Challenging Events.
‘Event’ means any sporting activity held by Challenging Events.
‘Conditions’ means these terms and condition of entry to an event.
I am aware of the physically strenuous nature of this event, the risks both medically and physically.
I confirm I am healthy and fit (physically and medically) enough to complete this event. I accept that should any medical or physical condition arise prior to the event which is likely to affect my ability to compete will be reason to withdraw in accordance with these conditions.
“It is strongly recommended that you train for the event and prepare for the challenge. If you have not exercised before or for some time, you should consult your doctor before commencing your training for the event.”
By submitting an application online and paying a fee for entry into this event I understand and agree to abide by the terms and conditions, the instructions given by the organiser and race officials. I shall not be eligible or entitled to participate in the event until full payment of the entry fee has been received by the event organiser. No payment shall be deemed to have been received until the event organiser has received cleared funds.
Regardless of the reason for withdrawal I agree to accept the terms of the Challenging Events Withdrawal Policy which are outlined below;
1. A full refund will be given (minus 3rd party booking fees) if cancelled within 7 days of entering an event unless the event is within 8 weeks of entering.
2. More than 12 weeks prior to the date of the event – Full Refund – (minus booking fees)
3. 12-8 weeks prior to the date of the event – 50% Refund – (minus booking fees)
4. Less than 8 weeks prior to the date of the event – or if the competitor fails to register on the day of the event – no refund given.
5. It is not possible to defer an entry into another event at any time.
Notice of withdrawal must be received in writing via email. Send withdrawals to – contact@Challenging.events with event name and competitor name.
Reselling or Swap
I agree that participation in the event is personal to me, I am strictly prohibited from swapping, selling or transferring my place in the event or to participate in my place unless prior communication and acceptance from Challenging Events has been confirmed by email. If found to be in breach of this the organiser reserves the right to exclude me from participation in this and future events.
• A competitor can only transfer an entry to another event held by Challenging Events if the current event entered in more than 8 weeks away.
• A competitor can only transfer an entry to an event in the same calendar year or that is currently advertised.
• A competitor can transfer their entry to another competitor by emailing contact@Challenging.events. Transfers can be done up to 2 weeks before an event. The admin cost to do a transfer is £5 payable before the transfer takes place.
Challenging Events primarily uses email to communicate with its competitors. By entering this event, I agree to receive emails regarding this specific event. Challenging Events emails, such as newsletters and promotions, have an ‘unsubscribe’ link. If you unsubscribe from the emails you are responsible for checking the event page or website for information and updates. Challenging Events cannot be held responsible if event information does not reach the intended recipient by email. The onus is on the competitor to ensure that their Spam filters will allow Challenging Events emails through, for example by adding firstname.lastname@example.org. to their email address books. Challenging Events can only be responsible for ensuring that the email address provided is the one to which event
emails are sent. All specific event emails and race information packs that are sent to competitors are also posted on the website event page.
Rules and Regulations
I agree to abide by all applicable rules and regulations set in place by the organiser or sanctioning bodies such as;
• International Triathlon Union (ITU)
• British Triathlon
• UK Athletics
These include British Triathlon’s Competition and doping rules and the rules and regulations of the International Triathlon Union (ITU) and any other rules and regulations that are relevant to the event. I agree that I will not be entitled to a refund of the event fees if I am disqualified from the event as a result of an infringement of these Conditions or any such rules and regulations. Challenging Events is also entitled to impose event rules upon the participant from time to time which will form part of these Conditions.
Events which contain an aspect of cycling either on or off road: I understand that it is my responsibility to provide and use a roadworthy bicycle, helmet, or other safety requirements to ensure compliance with the event and Triathlon England rules and regulations.
Triathlons/Duathlons: British Triathlon Rule Number 8.1 states “Any equipment that acts as an
impediment to hearing or concentration is prohibited from use during an event (including transition).
This includes, but is not limited to, mobile telephones (which should be switched off if stored in
transition), personal stereos and MP3 players.”
At registration, I realise that I must produce appropriate photographic personal identification
acceptable to Challenging Events (such as drivers’ licence or passport), and Triathlon England members must produce their current Triathlon England membership card where applicable.
NB Children less than 16 years of age are not required to produce photo ID.
Media and Photography
I understand and accept that media professionals may take photographs and video footage of the event and its participants for use to publicise and promote Challenging Events and its sponsors.
Taking part for a charity
If you have accepted a charity place into the Event. Your entry will be acknowledged via a confirmation email. I understand that if I am taking part to raise money for a charity I should not enter into any sponsorship raising until I have received this email. By accepting a charity place for the event or by choosing to raise money for a charity during the entry process I consent to Challenging Events making my contact details available to the charity concerned.
Finishers packs vary between events. The organiser may amend the finishers pack at any time and may offer a different alternative to what has been advertised for the event. You agree to accept the finishers pack that is offered to you. I will only receive a finishers pack if I complete the Event. No finishers’ packs will be provided to spectators or participants who do not complete the Event. Challenging Events reserves the right to change the style, size and type of mementos offered in the finishers pack.
I understand failure to return my timing chip at the end of my race may result in a charge of £50.00. To avoid this charge please email email@example.com to arrange sending\collection of any timing chips in your possession.
Cut Off Times
Challenging Events may introduce cut off times as they see fit as part of the event rules, being limits on the time taken to complete sections of the event (as initiated by the Event Organiser at its discretion) to ensure the safe and proper running of the event. Subsequently, competitors may be instructed to withdraw from the race in accordance with imposed cut off times.
Timing and Results
Challenging Events will use best endeavours to provide an event finish time for the participant however it cannot be held responsible for any computer result anomalies or any technical malfunctions. There is no full or partial refund if a finish time is not available to the competitor.
Removal of Participants
Challenging Events reserves the right at any time to remove participants from the event or to prevent participants participating in the event if in the Event Organiser’s sole discretion, it considers such action necessary for safety reasons or the proper enjoyment of the event by other participants or for any other reasonable reason. No refund of the event fee shall be made if the participant has acted negligently, maliciously, with wilful misconduct or otherwise without due care and attention for the event or other participants, so as to cause his/her removal.
Whilst Challenging Events takes every care with staging the event, I acknowledge that personal accident and personal items insurance is my sole responsibility.
Challenging Events shall not be liable to the participant for any loss or damage of or to personal equipment belonging to the participant, or any indirect or consequential loss or damage whatsoever arising out of the participant taking part in the event; or for any loss of business; revenue or profit; loss of reputation; anticipated savings or wasted expenditure; pledges made on your behalf or by you to charity. Challenging Events will not be liable for any actions of any spectators or other third parties. I accept that any mechanical support received on my bike from Challenging Events, partners, participants or other third parties are at my own discretion and I will not hold anyone else responsible for any subsequent bike malfunctions or resulting injury.
I accept that should my bike be transferred in any vehicle during the event, such as the sweep
vehicle, I accept it is placed and transferred in the vehicle at my own risk and Challenging Events are not liable for any damage caused during this process. Nothing in this agreement shall affect our liability for death or personal injury, fraud, or any other liability to the extent it cannot be excluded or limited by law.
Please note that some of the food products given out on event day may contain or have traces of nuts and nut oils or may have been made alongside other products containing nuts. Challenging Events cannot be held responsible for any issues resulting from food allergies.
I agree for the purposes of this condition, personal information includes medical data collected for
health and safety purposes (“Personal Information”).
I agree that my personal information can be stored, used by Challenging Events and our event
partners in connection with the organisation, staging and administration of the Event.
Medical information will only be used to allow medical assistance to be given on the event date.
I agree that my personal information and data may be used by Challenging Events and our event
partners in connection with the compilation of statistical information and to improve health and safety procedures at future events.
I agree that my name and contact details can be used by Challenging Events and our event partners
for the purposes of:
The promotion and marketing of the event
Adding me to a mailing list to keep me informed about any future events and services which you
believe you might be interested in, such as leisure activities relating to either similar types of events or activities
Promotional and marketing material in respect of similar events, other community based activities organised by our event partners. We shall take all necessary steps to ensure that personal information or marketing information pertaining or relating to you which comes into the possession or control of Challenging Events or our Event partners shall not be;
- used or reproduced in whole or in part in any form except for the purposes outlined in these Conditions.
If you would not like Challenging Events or our Event partners to use the Marketing Information or
Personal Information other than for purposes related solely to your participation in the Event, please e-mail Challenging Events at contact@Challenging.events You may also withdraw your consent by ticking the appropriate box on your email subscription. I am aware that by agreeing to the terms and conditions I will receive a limited number of emails which will include training information and latest updates on the Event itself.
Start Time Alterations
Challenging Events reserves the right to alter the start time of the event. In the event of a change of start time the participants will be notified of the revised start time with as much notice as reasonably practicable. No refund in full or in part shall be made for any change in start time for an event provided the event takes place on the specified date of the event.
Distance and course alterations
I am aware the organiser reserves the right to reduce the course distance, change the course, or make any other amendment to the Event that they deem necessary to stage the Event. Any change to the Event will be communicated to me at the event or sooner if practicable.
Race Format Alterations or Cancellations
Challenging Events reserves the right to amend the event format (for example but not limited to from a triathlon to a duathlon event or other suitable race format) or cancel the event due to circumstances beyond its reasonable control or for any safety related reason. In the event of the event being cancelled it shall provide the participant with a full refund, less an administration charge of £5, with no further liability whatsoever arising from such cancellation. If the event is changed to a duathlon or other format the participant will not be entitled to any refund and there shall be no further liability whatsoever arising from such change of format.
Under no circumstances is the booking fee refundable.
All decisions and rulings by Challenging Events, its employees and its agents are considered final.
Accordingly, I agree to comply with all event rules and all instructions and guidelines given by race
crew, stewards, marshals, and safety personnel. I acknowledge and agree that Challenging Events will
organise and run the event and will have sole authority and be the final arbiter on all decisions relating to the safety, running and organisation of the event, the rules of the event, the timings/finish times and the placings.
Updated: October 2018